NOWHERE 2020

Cancellation, refunds & FAQ

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CANCELLATION ANNOUNCEMENT

Dear Nobodies, friends,

We write to you with a heavy heart to announce
that Nowhere is cancelled for the year 2020
as a consequence of the Covid-19 pandemic.

If you already bought a ticket,
you will receive an e-mail in the coming days
with information on refunds
and all the other nitty-gritty details
that come with cancelling an event.

The pandemic took the world by surprise.
Over the last few weeks,
we have frequently adapted our plans
as the situation developed and new information became available.

Only ten days ago, we were confident
that we could watch the situation unfold for some time
and wait to have a clearer view
before having to make a hard decision.

Today, most European countries are in lockdown.
They have set up travel restrictions
and partially closed their borders.
Spain in particular is facing a severe outbreak
and has mobilised its entire medical infrastructure
to fight the pandemic.

By the time summer comes,
there are good chances that the lockdown and restrictions
will have been partially lifted.
However, the risks are high
that there will still be some rules
preventing us from holding the event.

More importantly, our partners of the Red Cross
are currently hard at work fighting the disease,
and unable to commit to any event
outside of the current emergency.
Understandably, we are not a priority for them at the moment.
Without them on site,
we are unable to ensure the safety of our participants,
and so we are ethically and legally required to call off the event.

For these reasons,
the Directors and Metaleads have unanimously decided
to cancel our plans to hold Nowhere in 2020.
Participant wellbeing is our top priority,
and this has clearly become
the only responsible way to move forward.

In these strange and trying times,
it is essential that we act as a community
that cares for its own
and for the broader world.
This is as much part of our DNA
as the magnificent event in the field of dirt
that we co-create every year.
This means checking on one another,
helping the most vulnerable,
and adopting the right gestures and behavior
as we keep learning what they are.

Every year, when we pack our tents and leave the Monegros desert,
we take a little bit of Nowhere with us in our hearts
to keep with us for the rest of the year.
This keeps us secure in the knowledge
that we form a community wherever we are,
not only out in the wild for a few days a year.
We will have to make do with this for a while longer.
When this is over, we’ll pick up where we left off
and keep working to make an even better event.

In the meantime,
be safe,
stay hydrated,
take care of yourselves and of others.
Now more than ever, we’ll need it.

And as the song goes,
We’ll meet again some sunny day.

Chères et chers Nobodies et ami.e.s,

C’est avec le coeur lourd que nous vous écrivons pour vous annoncer
que l’édition 2020 de Nowhere est annulée
des conséquences de la pandémie du Covid-19.

Si vous avez déjà acheté un billet,
vous recevrez un e-mail dans les prochains jours
avec les modalités de remboursement
et tous les détails expliquant les raisons
qui nous ont poussées à annuler l’événement.

Cette pandémie a pris le monde par surprise.
Ces dernières semaines,
nous avons régulièrement adapté nos plans
au fur et à mesure du développement de la situation
et des informations disponibles.

Il y a encore dix jours, nous étions optimistes,
quant au fait de voir la situation s’améliorer,
et voulions attendre d’avoir une vision plus claire
avant d’avoir éventuellement à prendre
une possible décision lourde de sens.

Aujourd’hui, beaucoup de pays européens sont en situation de confinement.
Les gouvernements ont restreint les déplacements
et partiellement fermés leurs frontières.
L’Espagne est particulièrement touchée
et a mobilisé l’ensemble de ses infrastructures médicales
pour lutter contre la pandémie.

D’ici à l’été,
il y a de grandes chances que le confinement et les restrictions
soient partiellement levés.
Cependant, il est probable
que certaines mesures soient encore en place
et nous empêchent d’organiser cette édition du Nowhere.

Plus important encore, nos partenaires de la Croix Rouge
travaillent actuellement d’arrache-pied pour lutter contre l’infection,
et ne peuvent s’engager sur aucun événement
en dehors de l’état d’urgence actuel.
De toute évidence, nous ne sommes pas une priorité pour le moment.
Sans leur présence sur le site,
nous ne pouvons pas assurer la sécurité des participants,
et nous sommes donc contraint d’un point de vue éthique et légal
d’annuler l’événement.

Pour toutes ces raisons,
Les Directeurs et Metaleads ont décidé à l’unanimité
d’annuler l’organisation de Nowhere en 2020.
La santé de nos participants est notre priorité absolue,
et il est maintenant clair que
l’annulation est devenue la seule réponse possible.

En ces temps étranges et difficiles
il est essentiel que nous agissions comme une communauté
qui se préoccupe des siens
autant que du reste du monde.
Cela fait autant partie de notre ADN
que le magnifique événement
que nous créons ensemble chaque année.
Cela veut dire nous occuper les uns des autres,
aider les plus vulnérables,
et adopter les bons gestes et comportements
pour lutter contre l’épidémie.

Chaque année, quand nous rangeons nos tentes
et quittons le désert du Monegros,
nous emportons un peu de Nowhere avec nous
et le cultivons tout le reste de l’année.
Cela nous conforte dans l’idée
que nous formons une communauté,
bien au-delà de ces quelques jours dans le désert.
Nous devrons faire perdurer ce sentiment un peu plus longtemps.
Quand tout sera terminé, nous reprendrons
là où nous nous sommes arrêté.e.s
et ferons en sorte de co-créer un événement encore plus mémorable.

Entre temps,
faites attention,
hydratez-vous,
et prenez soin de vous et des autres.

Et comme dit la chanson,
« We’ll meet again some sunny day. »

Querides Nobodies, amigues,

Os escribimos para anunciaros
con dolor en el corazón
que Nowhere 2020 se cancela
como consecuencia de la pandemia Covid-19.

Si ya habéis comprado la entrada,
recibiréis un email en los próximos días
con información sobre las devoluciones
y otros pormenores surgidos de cancelar el evento.

La pandemia ha pillado al mundo por sorpresa.
Durante las últimas semanas, hemos ido adaptando los planes
a la evolución de la situación y a la nueva información disponible.
Hace solo diez días, confiábamos en poder observar y manejar la situación
durante algo de tiempo y esperar a tener una visión más clara
antes de tener que tomar una decisión tan dura.

Hoy, la mayoría de países europeos están en cuarentena.
Han establecido restricciones a los viajes
y cerrado parcialmente sus fronteras.
España en particular, se está enfrentando a un brote severo,
y ha movilizado su infraestructura médica al completo
para luchar contra la pandemia.

Hasta que llegue el verano, hay posibilidades de que
la cuarentena y las restricciones hayan sido levantadas parcialmente.
De todos modos, los riesgos son tan elevados
que todavía habrá algunas normas que nos impidan celebrar el evento.

Y muy importante,
nuestres compañeres de Cruz Roja están actualmente trabajando duro
para luchar contra la enfermedad, y son incapaces de comprometerse con ningún evento
más allá de la emergencia actual.
Como es comprensible, nosotres no somos su prioridad en este momento.

Sin elles on site, somos incapaces de garantizar la seguridad de les participantes
por lo que estamos obligados ética y legalmente a cancelar el evento.

Por estas razones, Directores y Metaleads hemos decidido por unanimidad
cancelar nuestros planes de celebrar Nowhere 2020.
El bienestar de les participantes es nuestra mayor prioridad,
y este ha sido claramente el único camino responsable que podíamos tomar.

En estos momentos extraños y difíciles, es esencial que actuemos como una comunidad
que cuida de sí misma y del conjunto del mundo.
Esto forma parte de nuestro ADN, como el maravilloso evento
que co-creamos cada año en el polvo del desierto.

Esto implica estar atentos de les otres, ayudar a los más vulnerables
y tener los mejores gestos y comportamientos, mientras seguimos aprendiendo.

Cada año, cuando desmontamos nuestras tiendas
y nos vamos del desierto de Monegros, nos llevamos en el corazón
un poquito de Nowhere, para mantenerlo con nosotres durante el resto del año.
Esto mantiene en nuestro interior la certeza
de que formamos una comunidad estemos donde estemos,
no solo en la naturaleza unos pocos días al año.

Tendremos que conformarnos con esto durante algún tiempo más.
Cuando esto termine, lo retomaremos donde lo dejamos,
y seguiremos trabajando para hacer un evento todavía mejor.

Mientras tanto,
mantenéos a salvo,
hidratáos,
cuidad de vosotres y de los demás.
Ahora más que nunca, lo necesitaremos.

Y, como dice la canción,
Nos volveremos a encontrar algún día soleado.

Cari compagni Nowheriani,

Vi scriviamo con il cuore pesante per annunciare che dobbiamo cancellare Nowhere 2020 come conseguenza della pandemia di Covid-19.
Se ha già acquistato un biglietto, riceverai un’e-mail nei prossimi giorni con informazioni sui rimborsi e tutti gli altri dettagli che derivano dall’annullamento di un evento.
La pandemia ha colto di sorpresa il mondo.
Nelle ultime settimane, abbiamo adattato al meglio i nostri piani con il progredire della situazione e la disponibilità di nuove informazioni.
Solo dieci giorni fa eravamo fiduciosi che potremmo osservare la situazione svolgersi per qualche tempo e aspettare di avere una visione più chiara prima di dover prendere una decisione difficile.
Oggi, la maggior parte dei paesi europei è in stato di blocco.
Hanno istituito restrizioni di viaggio e parzialmente chiuso i loro confini.
La Spagna in particolare sta affrontando un grave focolaio e ha mobilitato la sua intera infrastruttura medica per combattere la pandemia.
Quando arriva l’estate, ci sono buone possibilità che il blocco e le restrizioni sarà stato parzialmente sollevato.
Tuttavia, i rischi sono elevati che ci saranno ancora alcune regole che ci possano impedire di tenere l’evento.
Ancora più importante, i nostri partner della Croce Rossa sono attualmente al lavoro per combattere la malattia, e incapaci di impegnarsi in qualsiasi evento al di fuori dell’attuale emergenza.
Comprensibilmente, al momento non siamo una priorità per loro.
Senza di loro sul posto, non siamo in grado di garantire la sicurezza dei nostri partecipanti, e quindi siamo eticamente e legalmente tenuti a annullare l’evento.

Per queste ragioni, i Direttori e Metaleads hanno deciso all’unanimità per annullare i nostri piani per tenere Nowhere nel 2020.
Il benessere dei partecipanti è la nostra massima priorità, e questo è chiaramente diventato l’unico modo responsabile per andare avanti.

In questi tempi strani e difficili, è essenziale agire come una comunità, dove ci prendiamo cura di noi stessi e del mondo più ampio.
Questo fa parte del nostro DNA come il magnifico evento in questo sporco campo che creiamo insieme ogni anno.
Questo significa prendersi cura l’un l’altro, aiutare i più vulnerabili, adottando i giusti gesti e comportamenti mentre continuiamo a conoscerci meglio.
Ogni anno, quando imballiamo le tende e lasciamo il deserto dei Monegros, portiamo un po’ di Nowhere con noi nei nostri cuori e ci rimane per il resto dell’anno.
Questo ci mantiene sicuri nella conoscenza che formiamo una comunità ovunque ci troviamo, non solo allo stato brado per alcuni giorni all’anno.
Dovremo essere pazienti ancora per un po ‘.
Al termine di tutta questa situazione, riprenderemo da dove eravamo rimasti e continuare a lavorare per rendere questo evento ancora migliore.
Nel frattempo, mantieniti sano, rimani idratato, prenditi cura di te e degli altri.
Ora più che mai, ne avremo bisogno.
E mentre la canzone va, ci rivedremo in una giornata di sole.

Beste Nobodies, vrienden

We moeten je met pijn in het hart meedelen
dat Nowhere 2020 geannuleerd is
als gevolg van de Covid-19-pandemie.

Als je al een ticket gekocht hebt
zul je de komende dagen een mail ontvangen
met informatie over de terugbetaling
en andere specifieke details
die bij het annuleren van een evenement horen.

De pandemie heeft de wereld
de afgelopen weken overvallen.
We hebben onze plannen regelmatig aangepast naargelang
de situatie evolueerde en er nieuwe informatie beschikbaar kwam.

Slechts tien dagen geleden waren we ervan overtuigd
dat we de situatie een tijdje op zijn beloop konden laten
en konden wachten tot we meer duidelijkheid hadden
alvorens een moeilijke beslissing te moeten nemen.

Vandaag zijn de meeste Europese landen in lockdown
en gelden er reisbeperkingen.
De grenzen zijn ook gedeeltelijk gesloten.
Spanje in het bijzonder is erg hard getroffen
en heeft zijn hele medische infrastructuur gemobiliseerd
om de pandemie te bestrijden.

Tegen het moment dat de zomer begint
is de kans groot dat de lockdown en de beperkingen
gedeeltelijk opgeheven zullen zijn.
Er is echter veel kans
dat er nog bepaalde regels zullen zijn
waardoor Nowhere niet kan doorgaan.

Het belangrijkste is dat onze partners van het Rode Kruis
momenteel hard aan het vechten zijn tegen de ziekte
en niet in staat zullen zijn om zich in te zetten voor
iets anders dan de huidige noodsituatie.
Wij zijn uiteraard geen prioriteit voor hen op dit moment.
Zonder hun aanwezigheid
kunnen we de veiligheid van onze deelnemers niet garanderen
en zijn we ethisch en wettelijk verplicht het evenement af te blazen.

Om die redenen
hebben de Directeurs en de Metaleads unaniem beslist
om Nowhere in 2020 niet te laten doorgaan.
Het welzijn van de deelnemers is onze prioriteit,
en dit is overduidelijk
de enige verantwoordelijke manier om verder te gaan.

In deze vreemde en moeilijke tijden
is het essentieel dat we handelen als een gemeenschap
die voor zichzelf
en voor de wereld kan zorgen.
Dit maakt net zoveel deel uit van ons DNA
als het schitterende evenement op het modderveld
dat we ieder jaar samen creëren.
Dir betekent voor anderen zorgen,
de meest kwetsbaren helpen
en het juiste gedrag tonen
terwijl we blijven leren wat dat is.

Ieder jaar wanneer we onze tent inpakken en van de Monegroswoestijn weggaan,
nemen we een klein beetje Nowhere mee in ons hart
voor de rest van het jaar.
Dit geeft ons moed wetende
dat we een gemeenschap vormen, waar we ook zijn,
niet slechts een paar dagen per jaar in de wildernis.
We zullen het er ditmaal wat langer mee moeten doen.
Wanneer dit alles voorbij is, zullen we verdergaan waar we gestopt zijn
en zorgen voor een nog beter evenement.

In de tussentijd,
wees veilig,
hydrateer jezelf,
zorg voor jezelf en voor anderen.
We hebben het nu meer dan anders nodig.

En zoals het liedje gaat
We’ll meet again some sunny day.

TICKET REFUND POLICY

8. April 2020

Zunächst einmal an alle, die uns im Laufe der letzten Wocheauf Facebook oder per E-mail geschrieben haben : Entschuldigt die Funkstille. Wie Ihr alle haben auch wir mit einer sich schnell entwickelnden und unsicheren Situation zu tun gehabt und versucht den richtigen nächsten Schritt für unser Event zu finden. Wir haben nun neue Infos und wollen Euch hiermit so informiert wie möglich halten.

Zusammenfassung

Am 24. März haben sich die 4 Nowhere Direktoren (Dave, Diana, Pete und Will)  mit den Norg Metaleads getroffen und die Covid-19 Pandemie zu besprechen und kamen zu dem Schluss, dass Nowhere 2020 abgesagt werden sollte. Wir haben diese Entscheidung im Laufe des nächsten Tages publik gemacht.

Kurz darauf haben wir die Entscheidung veröffentlicht, die schon verkauften Tickets teilweise zu erstatten. Wieso nur teilweise? Weil wir schon einen beträchtlichen Teil der Gelder für ganzjährig anfallende Kosten ausgegeben hatten, um Nowhere 2020 zu organisieren, und Gelder für ganzjährige Veranstaltungskosten bereithalten mussten. Wir haben alle vermeidbaren Ausgaben gekürzt sobald klar wurde, dass die Covid 19 Pandemie anfing so auszusehen, als ob sie uns betreffen könnte und kamen überein, dass die übriggebliebenen Gelder für Erstattungen genutzt werden sollten.

Nach dieser Veröffentlichung haben wir viel Feedback aus der Gemeinschaft erhalten. Davon unterstützten manche unsere Entscheidung, manche baten um eine genauere Erklärung der Prozesse, welche zur Entscheidung führten sowie um Einsicht in die Bilanz von 2020, und manche ware sehr verärgert mit der Entscheidung nur 50% zu erstatten.

Dann, Anfang letzter Woche, wurden wir auf eine Auslegung der Spanischen Veranstaltungsgesetzgebung hingewiesen, welche ein paar Tage zuvor vom Spanischen Verbraucherschutz in Aragon, der schönen Region Spaniens die Nowhere sein Zuhause nennt, publiziert worden waren. Dieses Dokument sagte aus, dass alle Events, welche aufgrund der Covid 19 Pandemie storniert werden mussten, verpflichtet wären Tickets zu 100% zu erstatten, wenn dies vom Käufer erwünscht sein sollte.

Wir haben uns sofort mit dem Verbraucherschutz in Verbindung gesetzt um mehr Informationen herauszufinden. Sie erklärten uns, dass sie die Auslegung nachprüfen würden da ihnen klar sei, dass solche ein finanzieller Rückschlag das Ende von vielen Events bedeuten würde. Dennoch konnten Sie uns nicht sagen, ob diese Auslegung auf Nowhere zutreffen wird und wann die neue Aulsegung publiziert wird.

Wie ihr seht, die Situation ändert sich schnell. Wie auch immer, unabhängig von der Enscheidung des Verbraucherschutzes haben wir uns dazu entschlossen 100% Erstattung der Nowhere 2020 Tickets für diejenigen anzubieten, die das wünschen. Wir werden dadurch tiefer in die Notfallreserve greifen als vielen von uns lieb ist und folglich wird es sehr wahrscheinlich herausfordernder werden, das Nowhere nächstes Jahr zu organisieren. Dennoch haben wir das Gefühl, dass dies der richtige Schritt ist, besonders aufgrund der vielen Nachrichten von Nobodies, die gerade jetzt das Geld mehr denn je gut brauchen können.

Wie ihr schon wisst, kostet es Geld die Organisation, welche das Rückgrat von Nowhere darstellt, am Laufen zu halten, unabhängig, davon ob das Event stattfindet oder nicht. Wir werden daran arbeiten diese Kosten über das kommende Jahr gering zu halten, jedoch würde es einen finanziellen Tiefschlag für das Event bedeuten, wenn wir jedes einzelne Ticket voll erstatten würden.

Wir arbeiten noch daran, wie die Erstattung im Detail ablaufen wird. Wenn Du über die Webseite schon für eine Teilerstattung angemeldet bist, wirst Du die Möglichkeit haben diese Entscheidung zu ändern, damit du schnell und einfach so viel von dem Ticket erstatten lassen kannst wie gewünscht, und zwar bis zu 100%. Wir werden ein wenig Zeit benötigen um das bis ins Detail auszuführen, möchten jedoch, dass Du weißt, dass wir vollumfängliche Erstattungen so schnell wie möglich ausführen werden. Du kannst damit rechnen in den nächsten 14 Tagen von uns zu hören, was eine Erklärung des neuen Prozesses betrifft.

Währendessen haben wir eine Liste der häufigsten Fragen zusammengestellt, welche uns in den letzten Wochen aufgrund unserer Veröffentlichungen was Absage des Events und Erstattungen betrifft, erreicht haben. Wie von vielen erbeten, werden wir auch genauere Details über unsere Buchhaltung vom Nowhere 2020 veröffentlichen, sodass Du selber sehen kannst wo das Event finanziell steht. Natürlich sind die Kostenplanungen für das nächste Jahr nur ungefähre Schätzungen.

Wir haben schon immer beabsichtigt bezüglich unserer Finanzen transparent zu agieren und hoffen, dass diese Informationen helfen werden Deine Fragen zu beantworten. Wenn wir noch mehr Fragen erhalten, werden wir daraufhin das FAQ aktualisieren.

Vor allem hoffen wir dass Du in Sicherheit und gesund bist. Sei gewiss, wenn Du in diesen harten Zeiten aus was für immer einem Grund eine volle Rückerstattung des Tickets beantragst, dass es für Nowhere ok sein wird. Wenn Du uns helfen willst, den finanziellen Schlag der Pandemie und der daraus resultierenden Absage des Events zu überstehen, kannst Du einen beliebigen Anteil des Ticketpreises spenden.

Und wie immer, vergiss nicht genügend Wasser zu trinken.

Cancellation FAQ

The final call was made by Nowhere’s directors, who are legally responsible for keeping the event afloat financially. As such, they are the part of NOrg responsible for making decisions regarding event finances, like whether to issue refunds.

The reason we chose, at first, to offer partial refunds was out of a concern for the event’s financial wellbeing and out of a desire to get the partial refunds processed quickly, so people could at least get some money back quickly. At first the directors wanted to avoid using our contingency fund for refunds, because the coming year for Nowhere is likely to be an unstable one.

As soon as we started seriously considering the possibility that we might have to cancel the event, we froze all nonessential expenses and new hires. We communicated internally about the possibility and adjustments to be made to the NOrg leads mailing list, which has about 100 volunteers involved in the year-round organisation of the event.

As per our terms and conditions, our default policy is not to offer refunds at all. The unanimous opinion was that this went against our values and that our community should not be made to bear more than is necessary to ensure our event remains viable in the future.

Offering partial refunds seemed like the best way to protect the future of the event.

However, after speaking to the Aragón Consumer Protection Board and receiving lots of feedback from the community, the directors chose to use our contingency fund to help us bear the costs of offering full refunds to anybody that requested.

By using our contingency fund, reducing costs and rebudgeting other expenses towards next year’s event, Nowhere can afford to offer 100% refund to those who request it. This decision will not bankrupt the event. Still, if everyone requests a refund, it will be a substantial economic hit to the event, and will certainly make organising Nowhere 2021 more complicated.

If, for whatever reason, you choose to request a full refund for your ticket, Nowhere will be OK. We will not go bankrupt. But if you would like to help us shoulder the economic blow of these difficult times, and are financially able to do so, you can donate any percentage of your ticket to the event and it will help Nowhere weather these uncertain times.

We’re still working out the practicalities of this decision, but you will be able to change your decision, even if you’ve already received a partial refund of your ticket. We will be in touch by mid-April with the process for changing your decision.

Sure! 

Income

Our structure involves two companies with differing fiscal years. One company is based in Spain, where the current fiscal year runs from 01/01/2020 to 31/12/2020. The other company is based in the UK, where the current fiscal year runs until April. Tickets sales start in February and that’s when we will start having an income. This means that in the first two months of 2021 we will have two months of costs with no income. This is something we need to take into account when forecasting the expenses that could be incurred during this year. 

Ticket income for 2020:

Our total income to date is 653,439 euros including 2579 euros donation to arts with 3390 tickets sold. 

To break even in 2020, we estimate that we need to sell 3435 tickets. We are currently 45 tickets short of break-even, therefore we will be incurring on approximately 14,000 euros loss the way things currently are.

Amount No. sold Type Rate %
2,579€ 107 Donation to Arts / /
555,600€ 2,778 Tier 1 200 81.9%
17,280€ 216 Low Income 80 6.4%
20€ 20 Child 1 0.6%
240€ 3 14 to 18 years old 80 0.1%
120€ 1 Local (Los Monegros) 120 0.0%
0€ 4 Carer 0 0.1%
65,600€ 328 Pre Sale codes 200 9.7%
12,000€ 40 VIP 300 1.2%
TOTAL TOTAL
653,439€ 3,390

Out of this income, we need to pay a 21% IVA tax. We will not pay full IVA on refunded tickets.

653,439.00€ TOTAL
113,406.77€ 21% IVA
540,032.23€ Total after tax

Expenditure 

TOTAL: €106,300
Storage (Barcelona) €3,000
Storage (Sariñena) €1,400
Mailchimp – Newsletter €1,500
Accountancy fees (estimation) €10,000
Bank fees / Forex (estimation) €500
Containers insurance €1,000
Lawyer €1,000
Going Nowhere – Somewhere EU  (companies liability insurance) €1,000
Phones €500
Professional services: Financial Coordinator, Finance and Legal Support, Site and Logistics Coordinator, plus relevant employment taxes €80,000
Logistical costs, trips to Sariñena, permit meetings €500
Geeks/IT €1,000
Organic toilets – 10% non-refundable deposit €4,000
Build, Design and Strike Management, already spent €400
Meetings €500

Accounts explanation from the Directors:

Since we published our first estimate on the costs of cancelling Nowhere in 2020, we have spent the last week taking a deeper look at the figures and consulting our accountants. We have been able to substantially trim some costs, mainly by canceling the annual all leads meeting, reducing our staff’s hours over the coming year, and trimming other year round costs where possible.

In our haste to get these numbers out with the initial announcement. We included a couple of line items, such as last year’s tax, that, although we have to pay this year, should have been included in last year’s budget. For this mistake we must apologise to the community.

Regarding other expenses, such as the toilets, we were able to agree with the supplier to defer the service until next year. At this point we’re confident that we’ll be able to recover this cost in the future, which allows us to further reduce the cancellation expenses. We will also investigate what losses we can offset against future tax and any other government schemes that might be of benefit to us.

The above updated table represents the current cash flow impact on Nowhere as we now understand it for the next year. Clearly, this is still a fast moving situation and we may have to revise these numbers again as more information becomes available to us.

We have three paid staff, hired from within our community: one employee, which is a legal requirement, as well as two contractors.

As soon as having to cancel the event became a serious possibility, we froze all nonessential expenses and we suspended our plan to hire more paid staff. To help keep costs down, some of our current staff additionally volunteered to reduce their work hours.

Our paid staff takes care of time-critical and legally mandatory tasks. A lot of this work needs to be done whether or not there is an event, so we need to retain their services throughout the next year in addition to our ethical obligations as an employer. However, we do intend to keep our staff expenses to the minimum required, as can be seen from our freezing new hires nearly a month ago.

The Value Added Tax (VAT, or IVA in Spain) is the main tax over goods and services in Spain and the EU. It is an indirect tax: the tax is collected by the company, which passes on the money to the government. In our case, we collected this tax from you when you bought your ticket.

The tax bracket that applies to our tickets is 21%. That means that for each ticket sold with a face value of 200 €, NOrg receives about 165 € to spend, and has to pass on the remaining 35 € in tax to the Spanish government. The same goes for all goods and services you buy in Spain.

Although we internally run Nowhere as a non-profit, our legal entity has to comply with governmental regulations like any other corporation. This includes paying various taxes (VAT, corporation tax, income tax for our contractors), keeping our books for years, etc.

As we collected this tax when you bought your ticket, we now have to pay it to the government. Taxes are paid quarterly and at the end of the year, which means that we have to pay IVA on our February-March sale to the Spanish government in the next quarter. 

If any tax refunds apply they will be due in December and processed up to July 2021. Hence, our budget for the current fiscal year has to comprise the totality of the VAT over tickets already sold, even in the event of a future partial tax refund.

Now that we have decided to refund Nowhere tickets at 100%, the amount for VAT will be far less, depending on how many people choose to receive full refunds.

Nowhere has liability insurance for the event and the directors, none of which covers a global pandemic such as Covid-19.

We checked with our insurance broker and no policy would have covered this situation: pandemic and government action on the scale we are seeing are specifically excluded in their coverage.

We have kept an eye on these measures as they have been announced and we will be investigating if they apply to Nowhere in the coming weeks with the assistance of our lawyer and accountant. Regulations change literally every day as governments are reacting to the crisis, and we are closely following their evolution.

We will continue to explore all options to help us weather this storm. However, we have concerns about the moral implications of using government assistance intended to secure people’s livelihoods in this way, given the nature of our event.

Nowhere has fixed costs whether or not there is an event. 

These include, for example: common expenses that come with running a business (insurance, lawyers, accountants, employees, taxes), IT (website, mailing list, newsletter), various non-refundable fees (notably, our ticket provider), storage, visits to authorities, meetings and other expenses.

Every year, we pay taxes on any ticket income that we haven’t spent on the event. If we were to hold on to all of the ticket income, the taxes would be irregularly high because we won’t have many expenses to claim. This will result in less money available for 2021.

In short, we would be paying for the fixed costs of 2020 plus the full cost of running an event next year with a seriously reduced 2021 income. This would have a significant impact on the ticket price and our ability to organise Nowhere 2021.

We discussed the possibility of postponing instead of cancelling Nowhere and we see the risks as too high. We do not know how the effects of the Covid-19 pandemic will affect  Spain or the rest of the world. Further, if we were then forced to cancel in September it increase our expenses and put Nowhere in an even more difficult financial situation. 

We also felt it irresponsible to hold an international event with thousands of participants that carries risks of injuries when we have no way of knowing how well local hospitals and clinics will have recovered from this ongoing pandemic. We consider taking even one bed for an injury sustained at Nowhere that may be needed for a Covid-19 patient unacceptable.