Purchasing Lead

PURPOSE/SUMMARY

Our Finance (AKA Fineants) team are part of the magic behind making things happen at Nowhere! They crack all the numbers, collate budgets from departments and buy all the items each department (such as Cantina, NoInfo, Malfare, Build & Strike, etc.) all need for the event.

This role is a year round role, joining the purchasing team within the Fineants department. Our Project Coordinator needs a helping hand from someone (who is ideally fluent in Spanish) pre-event time (between February and June) who can gather the lists of items to order from each department, look for new providers, place orders and supervise the delivery of items to our partners Lopez before build begins.

This is mainly a pre-event and remote role which means you are free to join other teams or relax during Nowhere!

Tasks and Time commitment

This is a pre-event role, with most of the tasks being completed between April and June. You can expect to be needing to dedicate around 4-6 hours a week to the role. You will be guided by our finance project coordinator who will give you different tasks to do each week.
Here’s a rough timeline to show the types of tasks you will be getting involved in:

Pre-Event February-March

• Regular meetings with the Fineants team to show you how the purchasing department works
• Meetings with the rest of the Fineants team if needed
• Start liaising with departments and organize meetings to discuss purchasing

Pre-Event April – June

• Shadow project coordinator to learn how purchasing works
• Regular meetings with departments
  Emails with suppliers to organise deliveries of items before Build
• Help sort any issues with suppliers or department leads
• Work with the rest of the Finance team to make sure budgets are update

Post-Event September-January

• Take part in the post Nowhere report
• Evaluate your teams performance for next year
• Take part in the Town Hall and annual leads meeting
• Start planning for next Nowhere

During build you could also join us as an onsite purchasing volunteer but this is up to you.